Development Coordinator and Liaison to the Board of Directors


The Development Coordinator and Liaison to the Board of Directors plays a strategic role in supporting the fundraising efforts of Openlands by providing administrative support to the department, President & CEO and the Board of Directors. This is a full time, non-exempt position.

Essential Functions

Gift and Grant Processing/Acknowledgement (30%)

  • Process all gift types daily, maintaining established procedures and standards for grant agreements, pledges, tribute gifts, matching gifts, etc.
  • Reconcile daily batch reports with the Finance Department.
  • Track grant proposal and report deadlines and set reminders for program leads as appropriate; prepare supporting documentation for grants as needed.
  • Prepare and execute acknowledgement letters in a timely fashion.

Annual Fund and Donor Database (20%)

  • Maintain donor paper files and database: adding new constituents, updating contacts, running standard reports and extracting mailing lists.
  • Working closely with VP of Development, implement systems for tracking major gifts work in database including contact reports.
  • Utilize database knowledge and gift trends to support Manager of Individual Giving with direct mail and annual fund strategy, execution and analysis.

Liaison to the Board of Directors (20%)

  • Assist the President & CEO and COO to prepare and distribute agendas and documents for Board and Executive Committee meetings.
  • Record attendance and minutes for all Board of Directors meetings and some committee meetings.
  • Provide support to VP of Development in staffing the Finance & Development and Governance Committees.
  • Execute established procedures for board recruitment, election, on- and off-boarding.

Event Planning and Execution (20%)

  • Support the Manager of Individual Giving and Special Events in the planning and implementation of special events including but not limited to the Annual Luncheon, Leadership Circle Luncheon, Green Legacy Society event and other cultivation and stewardship events as needed.
  • Effectively manage RSVPs for Annual Luncheon and other special events.
  • Assist in corporate workday logistics.

General Administrative Support (10%)

  • Maintain department calendar. Track and coordinate all major development activities, including key meetings, solicitations, invitation drop dates and events.
  • Prepare briefings and reports for the information of the President and CEO as background for meetings.
  • Assist with other special projects as needed.

Knowledge, Skills and Abilities

  • 2-3 years of fundraising and/or event planning experience required
  • Ability to manage confidential information appropriately
  • Attention to detail
  • Experience in managing multiple administrative functions
  • Experience in events management
  • Strong written and verbal communication skills
  • Proficient in Microsoft Office, especially Excel
  • Strong interpersonal and organizational skills
  • Experience in donor database software preferred
  • BA/BS Degree preferred


Salary range is market competitive. Benefits include health, life, and disability coverage, a 403(b) retirement plan, paid holidays and vacation time.

Openlands is an equal opportunity employer.

How to Apply

Please submit a cover letter and resume via email to Janis DiGiovanna, Manager of Human Resources and Administration at